Program Guidelines – Community Engagement

Veterans Affairs Canada (VAC) is committed to honouring those who served Canada in times of war, military conflict and peace, and to keeping the memory of their achievements and sacrifices alive for all Canadians. Community Engagement funding supports commemorative activities (e.g. events) or the development of commemorative resources (e.g. learning materials).

Eligible Recipients

Eligible recipients can be non-profit or for-profit organizations, in Canada or abroad, as well as Canadian provinces, territories and municipalities.

Note: Individuals and federal organizations are not eligible for funding.

Eligible Projects

To be eligible, the project must commemorate the achievements and sacrifices of those who served Canada since Confederation (1867). Projects must be of a finite duration, with clear start and end dates.

A project is not eligible if:

  • it establishes a requirement for operational (core) funding to the organization;
  • it duplicates any of the Department’s commemorative initiatives;
  • it creates a financial dependency;
  • it is of a commercial nature and allows the organization to generate profits or increase its economic value;
  • it is completed prior to submitting the application; or
  • its revenues cover or exceed expenditures.

Eligible Expenditures

Note: Only expenditures incurred from the date of receipt of an application to the end of the agreement period can be considered for reimbursement.

Eligible expenditures include:

  • professional fees;
  • administrative expenditures (e.g. printing, photocopying, fax, mail);
  • equipment and machinery rental expenditures;
  • facility rental expenditures (e.g. meeting rooms);
  • hospitality expenditures, consistent with the Guideline on Travel, Hospitality, Conference and Event Expenditures;
  • reasonable travel expenditures inherent to the success of the project;
  • material development and distribution expenditures (e.g. print, translation, mail);
  • salaries or wages, consistent with activities undertaken;
  • design or assessment fees related to permanent exhibits; and
  • construction expenditures related to the development of permanent exhibits.

Examples of ineligible expenditures include:

  • international air travel;
  • hospitality expenditures related to alcoholic beverages;
  • expenditures related to the purchase of land or a building;
  • design or assessment fees for projects other than permanent exhibits;
  • construction expenditures for projects other than permanent exhibits; and
  • operational expenditures.

Funding

Projects are assessed on a case-by-case basis to determine the funding limit. Elements taken into consideration include, but are not limited to, potential impact and reach.

Funding, which may be approved in part or in entirety, is subject to the availability of resources in any given fiscal year.

The form of payment (grant or contribution) will be determined based on such elements as the level of funding provided, the risk associated with the project, the project’s complexity and the applicant’s management capacity.

Although all eligible expenditures may be reimbursed in exceptional circumstances, organizations are strongly encouraged to secure funding from other sources.

Recipients must adhere to these guidelines and the conditions set out in the funding agreement, including the submission of a final report that demonstrates the results achieved.

Veterans Affairs Canada aims to notify applicants in writing of its funding decision within 12 weeks of the date the application is received and deemed complete.

Application

Send completed application and supporting materials to VAC.CPP-PPC.ACC@vac-acc.gc.ca

or by mail to:

Veterans Affairs Canada
Commemorative Partnership Program
191 Great George Street, Room 304
PO Box 7700
Charlottetown PE C1A 8M9

If you have questions about your application, please contact us.

Deadlines

It is strongly recommended that applications be submitted at least three (3) months before your project’s start date.

Veterans Affairs Canada will acknowledge receipt of applications and may request additional information. Only complete applications can be assessed.

Applicants are typically notified (in writing) of the funding decision within 12 weeks of the date a completed application is received.

Final Report

A final report must be submitted at the conclusion of the project. The report will enable the organization to fulfill its obligation of accountability to Veterans Affairs Canada. The report will serve to measure the results and accomplishments of the initiative.

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