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Annex 1 – Statistical Report on the Access to Information Act

Name of Institution: Veterans Affairs Canada
Reporting period: 2011/04/01 to 2012/03/31

Part 1 - Requests under the Access to Information Act

1.1 Number of Requests
Status Number of Requests
Received during reporting period 164
Outstanding from previous reporting period 68
Total 232
Closed during reporting period 143
Carried over to next reporting period 89
1.2 Sources of requests
Source Number of Requests
Media 35
Academia 3
Business (Private Sector) 9
Organization 15
Public 102
Total 164

Part 2 - Requests closed during the reporting period

2.1 Disposition and completion time
Disposition of requests Completion Time
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 3 16 6 5 2 3 0 35
Disclosed in part 0 8 4 4 7 9 7 39
All exempted 0 0 0 0 0 0 0 0
All excluded 0 1 2 0 0 0 0 3
No records exist 3 14 6 3 0 0 0 26
Request Transferred 9 0 0 0 0 0 0 9
Request abandoned 6 2 3 12 2 3 3 31
Treated Informally 0 0 0 0 0 0 0 0
Total 21 41 21 24 11 15 10 143
2.2 Exemptions
Section Number of requests
13(1)(a) 0
13(1)(b) 0
13(1)(c) 0
13(1)(d) 0
13(1)(e) 0
14(a) 4
14(b) 0
15(1) - I.A.* 0
15(1) - Def* 0
15(1) - S.A.* 0
16(1)(a)(i) 0
16(1)(a)(ii) 0
16(1)(a)(iii) 0
16(1)(b) 0
16(1)(c) 0
16(1)(d) 0
16(2)(a) 0
16(2)(b) 0
16(2)(c) 2
16(3) 0
16.1(1)(a) 0
16.1(1)(b) 0
16.1(1)(c) 0
16.1(1)(d) 0
16.2(1) 0
16.3 0
16.4(1)(a) 0
16.4(1)(b) 0
16.5 0
17 0
18(a) 0
18(b) 0
18(c) 0
18(d) 0
18.1(1)(a) 0
18.1(1)(b) 0
18.1(1)(c) 0
18.1(1)(d) 0
19(1) 36
20(1)(a) 0
20(1)(b) 1
20(1)(b.1) 0
20(1)(c) 2
20(1)(d) 0
20.1 0
20.2 0
20.4 0
21(1)(a) 15
21(1)(b) 15
21(1)(c) 9
21(1)(d) 0
22 0
22.1(1) 0
23 9
24(1) 1
26 0
2.3 Exclusions
Section Number of requests
68(a) 3
68(b) 0
68(c) 0
68.1 0
68.2(a) 0
68.2(b) 0
69(1)(a) 0
69(1)(b) 0
69(1)(c) 0
69(1)(d) 0
69(1)(e) 2
69(1)(f) 0
69(1)(g) re (a) 5
69(1)(g) re (b) 0
69(1)(g) re (c) 6
69(1)(g) re (d) 0
69(1)(g) re (e) 4
69(1)(g) re (f) 0
69.1(1) 0
2.4 Format of Information released
Disposition Paper Electronic Other formats
All Disclosed 35 0 0
Disclosed in part 37 2 0
Total 72 2 0
2.5.1 Relevant pages processed and disclosed
Disposition of requests Number of pages processed Number of pages disclosed Number of requests
All disclosed 2,616 2,544 35
Disclosed in part 15,953 13,360 39
All exempted 0 0 0
All excluded 132 0 3
Request abandoned 7,894 600 31
2.5.2 Relevant pages processed and disclosed by size of requests
Description Less than
100 pages processed
101-500
pages processed
501-1000
pages processed
Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
All disclosed 30 319 4 1,174 0 0
Disclosed in part 26 719 12 3,121 0 0
All exempted 0 0 0 0 0 0
All excluded 2 0 1 0 0 0
Abondoned 26 0 3 600 0 0
Total 84 1038 20 4895 0 0
2.5.2 Relevant pages processed and disclosed by size of requests (continued)
Description 1001-5000
pages processed
More than
5000 pages processed
Number of requests Pages disclosed Number of requests Pages disclosed
All disclosed 1 1051 0 0
Disclosed in part 0 0 1 9520
All exempted 0 0 0 0
All excluded 0 0 0 0
Abandoned 2 0 0 0
Total 3 1051 1 9520
2.5.3 Other complexities
Disposition Consultation required Assessment of fees Legal advice sought Other Total
All disclosed 4 2 0 0 6
Disclosed in part 14 1 2 0 17
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Abandoned 2 2 0 0 4
Total 20 5 2 0 27
2.6.1 Reason for not meeting statutory deadline
Number of requests closed past the statutory deadline Principal Reason
Workload External consultation Internal consultation Other
77 77 0 0 0
2.6.2 Number of days past deadline
Number of days past deadline Number of requests past deadline where no extension was taken Number of requests past deadline where an extension was taken Total
1 to 15 days 13 3 16
16 to 30 days 6 1 7
31 to 60 days 4 1 5
61 to 120 days 22 3 25
121 to 180 days 9 1 10
181 to 365 days 6 4 10
More than 365 days 4 0 4
Total 64 13 77
2.7 Requests for translation
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Part 3 - Extensions

3.1 Reasons for extensions and disposition of requests
Disposition of requests where an extension was taken 9(1)(a) Interference with operation 9(1)(b) Consultation 9(1)(c) Third party notice
Section 69 Other
All Disclosed 0 0 2 0
Disclosed in part 0 1 7 0
All exempted 0 0 0 0
All excluded 0 0 0 0
No records exist 0 0 1 0
Request abandoned 0 0 6 0
Total 0 1 16 0
3.2 Length of extensions
Length of extensions 9(1)(a) Interference with operations 9(1)(b) Consultation 9(1)(c) Third party notice
Section 69 Other
30 days or less 0 0 7 0
31 to 60 days 0 0 3 0
61 to 120 days 0 1 6 0
121 to 180 days 0 0 0 0
181 to 365 days 0 0 0 0
365 days or more 0 0 6 0
Total 0 1 16 0

Part 4 - Fees

4 Fees
Fee Type Fee Collected Fee Waived or Refunded
Number of requests Amount Number of requests Amount
Application 109 $545 23 $115
Search 1 $167 0 $0
Production 0 $0 0 $0
Programming 0 $0 0 $0
Preparation 0 $0 0 $0
Alternative format 0 $0 1 $56
Reproduction 0 $0 0 $0
Total 110 $712 24 $171

Part 5 - Consultations received from other institutions and organizations

5.1 Consultations received from other government institutions and organizations
Consultations Other government institutions Number of pages to review Other organizations Number of pages to review
Received during reporting period 49 2,102 0 0
Outstanding from the previous reporting period 1 6 0 0
Total 50 2,108 0 0
Closed during the reporting period 46 2,063 0 0
Pending at the end of the reporting period 4 45 0 0
5.2 Recommendations and completion time for consultations received from other government institutions
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 12 10 8 0 0 0 0 30
Disclose in part 2 3 4 1 0 0 0 10
Exempt entirely 0 1 0 0 0 0 0 1
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 2 2 1 0 0 0 0 5
Total 16 16 13 1 0 0 0 46
5.3 Recommendations and completion time for consultations received from other organizations
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

Part 6 - Completion time of consultations on Cabinet confidences

6 Completion Time
Number of days Number of responses received Number of responses received past deadline
1 to 15 2 1
16 to 30 0 0
31 to 60 3 3
61 to 120 2 2
121 to 180 0 0
181 to 365 0 0
More than 365 0 0
Total 7 6

Part 7 - Resources related to the Access to Information Act

7.1 Costs
Expenditures Amount
Salaries $336,456
Overtime $0
Goods and Services - professional services contracts $0
Goods and Services - Other $34,050
Total $370,506
7.2 Human Resources
Resources Dedicated full-time to ATI activities Dedicated part-time to ATI activities Total
Full-time employees 4.88 1.50 6.38
Part-time and casual employees 0.00 0.00 0.00
Regional staff 0.00 0.00 0.00
Consultants and agency personnel 0.00 0.00 0.00
Students 0.00 0.00 0.00
Total 4.88 1.50 6.38
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