Veteran and Family Well-Being Fund Guidelines

General

The Veteran and Family Well-Being Fund supports the creation of innovative services and supports tailored to improving the health and well-being of Veterans and their families.

We will be investing in ideas with impact. The Fund will allocate $3 million annually, in the form of grants and contributions, to organizations to conduct research and implement initiatives and projects. This will foster innovation across the public, private and academic fields and make a real difference in the lives of Veterans and families.

Who can apply?

The following types of organizations are eligible to apply for funding:

  • Non-profit organizations;
  • For-profit organizations (provided that the nature and intent of the activity is non-commercial, not intended to generate profit, and supports program priorities and objectives);
  • Research organizations/institutes;
  • Educational institutions;
  • Public health and social services institutions;
  • Indigenous organizations.

Governments and individuals are not eligible for funding.

Fund Objectives and priorities

The Fund’s objectives are to:

  • Drive progress on new knowledge and understanding of Veteran and family well-being using the determinants of health model;
  • Build capacity within the non-profit and volunteer sectors on issues specific to Veterans and their families such as homelessness, careers and employment, transition to civilian life, etc.;
  • Encourage coordination between multiple players: agencies, institutions, associations and other levels of government; and
  • Support new ideas for adapting existing programs and/or forming new programs and services to address ill-and-injured Veterans’ treatment and care needs.

The Fund contributes to the following direct outcomes:

  • Partnerships and Networks are Fostered
    Partnerships and networks will be fostered to build knowledge and understanding of the social issues and challenges facing the Veteran population. Activities may include identifying current gaps in knowledge and approaches; contributing to the base of evidence; providing input during the design, piloting and implementation of project tools; dissemination of information and resources; and program development.
  • Approaches to Respond to Existing and Emerging Social Issues are Developed and Identified
    The Veteran and Family Well-Being Fund will enhance the development and recognition of innovative approaches that address Veterans’ and their families’ social needs. Approaches could include programs, services and resources that are designed to identify and meet the needs.
  • Knowledge of Existing and Emerging Social Issues is Developed and Shared
    Understanding the needs of Veterans and their families will be enhanced through the development of research, best practices and innovative solutions. This funding will help develop, disseminate, promote and share this knowledge to better serve Veterans and their families.

What kind of proposals/projects can receive funding?

The Veteran and Family Well-Being Fund supports the creation of innovative services and support tailored to improving the health and well-being of Veterans and their families. Proposals should be consistent with the Fund’s objectives and priorities.

Projects are ineligible if they:

  • are of a commercial nature and allow the organization to generate profits or increase its economic value;
  • represent or establish a requirement for ongoing funding or create a dependency;
  • are complete before a proposal is submitted; or
  • have revenues that cover or exceed expenditures.

Types of funding: grant or contribution

Funding will be awarded as either a grant or a contribution and can be awarded for one-year or multi-year projects.

Grants likely will be awarded to organizations for research, initiatives and projects that are considered low risk (see details below) and less complex. Grants are unconditional transfer payments, made as a lump sum.

Contributions likely will be awarded to organizations for research, initiatives and projects that are considered high risk and more complex. Contributions are similar to grants, except that recipients must meet certain financial and performance conditions, such as reporting on expenditures, to receive funding and be reimbursed for specific costs. The government can also audit recipients' use of funding. Contribution payments will be made upon achievement of milestones; as reimbursement of incurred expenditures; upon completion of a project; as advance payments in exceptional cases; or periodically (monthly or quarterly). Certain payments will be linked to financial and performance reviews, as appropriate.

How will VAC decide whether to award a grant or a contribution?

Veterans Affairs Canada will determine the form of payment using a risk-based approach that balances its accountability and control requirements with the level of risk specific to the proposal, the value of the funding, and the recipient’s risk profile.

In making its decision, VAC will consider: the funding level; project complexity, including scope (regional/community-level initiatives versus national projects are likely to represent a different risk rating); and the applicant’s management capacity.

Maximum Funding

Grants may be provided to a maximum of $250,000 per fiscal year, for a maximum of five years. Contributions may be provided to a maximum of $1,000,000 per fiscal year, for a maximum of five years.

Although funding may be awarded to a maximum of $250,000 or $1,000,000 per fiscal year, we encourage organizations to apply for the amount of funding that their research, project or initiative requires.

Eligible expenses

The type of eligible expenses vary depending on the type of funding awarded.

Grants: The type and nature of expenditures that will be considered in determining the amount of grant funding provided to recipients are determined during the assessment phase. Financial assistance may be provided to cover expenses such as:

  • wages and benefits;
  • professional fees;
  • travel and accommodations;
  • materials and supplies;
  • printing and communication; and
  • administration costs not to exceed 15%.

Contributions: Expenditures may be reimbursed on the basis of eligible costs incurred. In order to be eligible, expenditures must be project related and must be incurred during the agreement period. Financial assistance may be provided to cover expenditures such as:

  • wages and mandatory employment-related costs for project staff;
  • professional service fees;
  • evaluation costs (e.g., surveys);
  • performance monitoring and reporting costs (e.g. program/project data collection and analysis);
  • data collection;
  • honoraria;
  • hospitality in accordance with Directive on Travel, Hospitality, Conference and Event Expenditures ;
  • participant costs (e.g. security checks for volunteers);
  • printing, advertising, distribution and other communication costs;
  • travel costs within Canada in accordance with the travel directive of the National Joint Council;
  • rental, repair, renovation and/or maintenance of facilities;
  • purchase and/or rental of equipment, materials and supplies;
  • shipping costs for equipment, materials or supplies; and
  • other administrative costs associated with the project based on approval methodology.

In an effort to fund inclusive, barrier-free projects and programming, the costs related to accommodating project participants’ needs will be approved on a case-by-case basis.

How will VAC decide which proposals are selected for funding?

All proposals will undergo an initial review process which includes two components: an evaluation of the proposal against fund criteria; and a risk assessment.

Evaluation criteria are based on:

  • Efficacy and safety - effectiveness in producing desired results, and unintended adverse consequences.
  • Fit - fits the population, the problem/issue, or VAC’s business lines and priorities.
  • Resource availability - sufficient resources for administering and delivering the program/service.
  • Regulatory considerations - the program/service must meet regulatory standards and the organizations providing the service have sufficient expertise and are working within accepted scopes of practice.
  • Readiness - is sufficiently developed to be delivered in the real world and can be replicated geographically.
  • Impact - will have sufficient impact on Veterans’ and their families’ well-being, including a sustained impact after participation ends.
  • Cost -assessment of cost and cost-effectiveness, including value for money, compared to alternatives.
  • Need and necessity - evidence of the need for the program/service. for example:  need and necessity, in-line with departmental priorities, level of positive impact on family and veteran well-being, and value for money are the main categories.

Only those that pass the evaluation component will be assessed for risk. The risk assessment will confirm whether the funding will be awarded as a grant or a contribution. In order to be eligible for a grant, the application must receive a low risk rating. If the application does not receive a low risk rating it may be eligible for a contribution.

The following factors will be considered when determining the level of risk.

Funding level:

  • The total funding request is $250,000 or less.
  • The administrative costs are 15% or less of the total budget.

Project complexity:

  • The organization has established clear project deliverables, including relevant timelines and milestones.
  • The organization has developed a detailed budget suitable for the nature of the projects various components.
  • There is a low level of dependency on external factors or stakeholders in order the project to be successful and/or sustainable.

Management capacity

  • The project will take place in Canada and be managed by a Canadian organization.
  • The organization has completed previous activities/projects that support objectives of the Veteran and Family Well-Being Fund.

Stacking Provisions

A project can receive assistance from all levels of government (federal, provincial, territorial and municipal); however, total assistance from all levels of government cannot exceed 100% of eligible expenditures. This stacking limit must be respected when funding is provided.

For contribution payments, the recipient will be required to provide a statement of all other sources of funding, prior to the agreement, at the start of the project and at the end of the project.

Reporting

Organizations who receive funding will be required to submit a final report. Interim reports may be required for some contributions and will be outlined in individual contribution agreements.

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